Falnor / Solutions
Construction admin automation for payments, variations and subcontractor paperwork
On site the work is physical. Behind it sits a lot of paper: subcontractor insurance and certificates, applications for payment, variation orders, supplier invoices coded to jobs. Falnor builds a system on your finance and project software that carries the paperwork and holds every payment for a named approver.
Book a discovery callWhere contractors lose margin to admin
A single job can involve dozens of suppliers and subcontractors, each with their own paperwork. When it falls behind, payments are late, variations go unrecorded and margin quietly leaks.
- Supplier invoices have to be coded to the right job and cost line by hand.
- Subcontractor certificates expire without anyone noticing.
- Variations agreed on site never reach the account, so they are not billed.
What the system does for a contractor
It handles the paperwork per job and keeps the record. Supplier bills follow accounts payable automation.
Codes bills to jobs
It reads supplier invoices, matches them to the order and the job, and codes them under your rules for approval.
Watches subcontractor documents
It tracks insurance and certificate dates and asks for renewals before they lapse, and flags work booked against an expired one.
Captures variations
Instructions from site are logged against the job and prepared for pricing and sign-off, so they reach the account.
Prepares payment applications
Progress and approved variations are assembled into a draft application for review.
Nothing is paid without sign-off
The system starts in shadow, only reading your software and proposing what it would do. It takes over one task at a time, once it is right at least 9 times in 10 on your real cases. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. Payments to subcontractors and suppliers are always held for the named approver.
Works with the software you already use
We build on your own tools instead of asking you to move. Common starting points:
- Xero
- Sage
- Microsoft Dynamics
- NetSuite
We work with businesses in the US, the UK and Europe.
Questions people ask
What can be automated in a construction business?
The office side: supplier invoices, subcontractor documents, variation records and payment applications. Site work and safety decisions are not touched.
Does it approve payments?
No. It prepares and checks. A named person approves every payment.
Does it work with our accounting software?
We build on what you use. Xero and Sage are common starting points.
Can it track subcontractor certificates?
Yes. It watches the dates, asks for renewals in good time and flags anything expired before work is booked.
How much does it cost?
There is no price list. We map the work first, then you get the scope, timeline and price in writing before anything is built. The automation ROI calculator gives a first view of whether a build pays back.
Which countries do you work in?
We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.