Falnor / Solutions
Procurement automation from purchase request to matched invoice
Buying looks simple until you count the steps: a request, a quote, an approval, a purchase order, a delivery, an invoice. Falnor builds a system on your ERP and finance software that moves each request along that path, applies your spending limits and holds anything over them for a named approver.
Book a discovery callWhere buying slows down
Requests wait for quotes, quotes wait for sign-off, and invoices arrive without a purchase order. The result is slow buying and invoices that cannot be matched, which shows up in the cost per invoice.
- Requests come in by email and chat and are retyped into the purchasing system.
- Approval limits are applied inconsistently because they live in people’s heads.
- Deliveries are not matched to orders, so invoices are paid on trust or held for weeks.
What the system does for procurement
It applies your buying rules the same way every time and keeps the record. It builds on NetSuite, SAP, Microsoft Dynamics or your finance tool.
Captures the request
Requests are read from wherever they arrive and turned into a structured request with the budget code and the supplier.
Applies the limits
Your approval limits decide who signs. Requests over a limit go to the named approver with the quote beside them.
Raises the order
Once approved, the purchase order is created in your system and the supplier is told.
Matches delivery to invoice
Goods received and invoices are matched to the order. Differences go to a person with the evidence.
Spend stays under named approvers
The system starts in shadow, only reading your software and proposing what it would do. It takes over one task at a time, once it is right at least 9 times in 10 on your real cases. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. No order is placed and no payment released without the approval your policy requires.
Works with the software you already use
We build on your own tools instead of asking you to move. Common starting points:
- NetSuite
- SAP
- Microsoft Dynamics
- Xero
- Sage
We work with businesses in the US, the UK and Europe.
Questions people ask
What is procurement automation?
It is using software to carry a purchase from request to matched invoice: capturing the request, applying approval limits, raising the order and matching delivery and invoice.
Does it choose suppliers?
No. It applies your rules and records the decision. Supplier choice stays with your buyers.
How does it help with invoice matching?
It matches the invoice to the order and the delivery, and sends differences to a person with the evidence. See accounts payable automation.
Does it work with our ERP?
We build on the tools you use. NetSuite, SAP and Microsoft Dynamics are common starting points.
How much does it cost?
There is no price list. We map the work first, then you get the scope, timeline and price in writing before anything is built. The automation ROI calculator gives a first view of whether a build pays back.
Which countries do you work in?
We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.