Falnor / Solutions
HR onboarding automation for starters, leavers and contract changes
Every new starter sets off the same set of tasks: contract, right-to-work checks, payroll details, equipment, accounts, a first-week plan. Falnor builds a system on your HR and business software that runs the checklist, chases what is missing and leaves every people decision to your HR team.
Book a discovery callWhere people teams spend their time
A new starter touches HR, finance, IT and a manager. Each handoff is an email, and each email can be missed. The same happens in reverse when someone leaves or changes role.
- Starter details are copied from the contract into payroll, IT and the HR system by hand.
- Equipment and account requests are raised late, so people start without them.
- Leaver steps are skipped, leaving access open longer than it should be.
What the system does for a people team
It runs the checklist for each event and shows the status, so nothing depends on someone remembering. Payroll and finance steps connect to your system, for example Xero or Sage.
Starts from the signed contract
Details are read once and passed to payroll, IT and the HR record, checked against what each system already holds.
Raises the requests
Equipment, accounts and a first-week plan are requested from the right teams on the right dates.
Chases what is missing
Outstanding documents and checks are requested and tracked, with the status visible to the manager.
Handles leavers and changes
The same path runs in reverse for leavers and changes of role, including a list of access to close.
People decisions stay with HR
The system starts in shadow, only reading your software and proposing what it would do. It takes over one task at a time, once it is right at least 9 times in 10 on your real cases. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. Offers, pay, disciplinary and performance matters are never decided by the system.
Works with the software you already use
We build on your own tools instead of asking you to move. Common starting points:
- Xero
- Sage
- Salesforce
- Zendesk
We work with businesses in the US, the UK and Europe.
Questions people ask
What can be automated in HR onboarding?
The repeatable admin: moving details between systems, raising equipment and account requests, chasing documents and tracking the checklist.
Does it make hiring or pay decisions?
No. Those stay with HR and managers. The system prepares and records.
How is employee data protected?
The system runs on your own software, logs every step and is built with GDPR in mind. Access is agreed in writing before anything is built.
Does it help with offboarding?
Yes. The same checklist runs for leavers, including a list of access to close.
How much does it cost?
There is no price list. We map the work first, then you get the scope, timeline and price in writing before anything is built. The automation ROI calculator gives a first view of whether a build pays back.
Which countries do you work in?
We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.