Falnor / Solutions

Hospitality group automation for supplier invoices, payroll inputs and reporting

A hotel or restaurant group runs many sites with thin margins, and the back office is where time leaks: supplier invoices coded by hand, payroll inputs gathered from site managers, weekly numbers stitched together in spreadsheets. Falnor builds a system on the software you already use that carries that work and asks a named person before anything is paid or posted.

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Where hospitality back offices slow down

Each site sends invoices, hours and sales in its own way. Head office re-keys and reconciles before it can see how the group is doing. To rank which job to fix first, try the what to automate first tool.

Supplier invoices from every site are coded and entered by hand.
Hours and rota changes are gathered by message and spreadsheet before payroll.
Weekly sales and cost figures are combined manually.

What the system does for a hospitality group

It follows the path your best finance lead already follows, and writes down every step. It builds on the accounts and payroll tools you have, such as Xero.

Reads supplier invoices

Invoices are read, coded to the right site and category and matched to orders, with unusual ones flagged.

Gathers payroll inputs

Hours and changes are collected from each site and checked against the rota, with differences sent to the manager.

Builds the weekly view

Sales and costs per site are brought together with the source beside each figure.

Records the work

Once approved, the books are updated and the approver is logged.

Managers keep the decisions

The system starts in shadow, only reading your software and proposing what it would do. It takes over one task at a time, once it is right at least 9 times in 10 on your real cases. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. Payments, pay changes and anything unusual wait for a named person. For the supplier side, see accounts payable automation.

Works with the software you already use

We build on your own tools instead of asking you to move. Common starting points:

Xero
Sage
NetSuite
Microsoft 365
HubSpot

We work with businesses in the US, the UK and Europe.

Questions people ask

What is hospitality group automation?

It is using software to carry the repeatable back-office work across sites: supplier invoices, payroll inputs and group reporting. It does not run front-of-house operations.

Does it pay suppliers by itself?

No. A named person approves payments, and the system shows what it checked.

Can it handle many sites?

Yes. Each site keeps its own rules and the group view is built from approved data.

Does it replace our point-of-sale system?

No. It works alongside the tools you already run.

How much does it cost?

There is no price list. We map the work first, then you get the scope, timeline and price in writing before anything is built. The automation ROI calculator gives a first view of whether a build pays back.

Which countries do you work in?

We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.