Falnor / Solutions
Timesheet to invoice automation for agencies and professional services firms
In a service firm, billing depends on time being recorded, checked against what was agreed, and turned into an invoice. Each step is manual, and the gaps are where revenue leaks. Falnor builds a system that gathers the time, reconciles it to the scope, and prepares the invoice for a named person to approve.
Book a discovery callWhere billable work goes unbilled
The work is delivered, then billing waits: timesheets are late, rates differ by client, extra work was agreed in a chat and never recorded. Invoices go out late or short, and nobody can reconstruct why.
- Time lives in a tracker, the scope in a proposal and the invoice in the accounting tool, with re-typing between them.
- Work outside the agreed scope is done but not billed.
- Month-end billing is a scramble to collect what people remember.
What the system does each billing cycle
It follows the reconciliation your best finance person does by hand. It writes to Xero, Sage or NetSuite once an invoice is approved.
Gathers the time
Time and expenses are collected from the tracker and chased where entries are missing.
Checks it against the scope
Hours are matched to the agreed scope, rates and caps. Work that falls outside is flagged with the evidence.
Prepares the invoice
A draft invoice is built with the lines, rates and notes, ready for review.
Posts after approval
The approver signs off, the invoice is raised, and the record shows who approved what.
Nobody invoices on a guess
The system starts read-only, showing what it would do on your real cases before it does anything. It takes over one task at a time, once it is right at least 9 times in 10. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. Every invoice is approved by a named person before it reaches a client.
Works with the software you already use
We build on your own tools instead of asking you to move. Common starting points:
- Xero
- Sage
- NetSuite
- HubSpot
- Salesforce
We work with businesses in the US, the UK and Europe.
Questions people ask
What is timesheet to invoice reconciliation?
It is matching recorded time to the agreed scope and rates, then turning the approved result into an invoice. Automating it removes the re-typing and flags the work that was done but not billed.
Does it send invoices to clients by itself?
No. A named person approves every invoice before it is raised.
Which time-tracking and accounting tools does it work with?
We build on the tools you already use. Tell us what you run on the discovery call.
Can it catch unbilled extra work?
Yes. Time outside the agreed scope is listed with the evidence so a person can decide whether to bill it.
How is it priced?
A named process is scoped first, then built at a fixed price agreed in writing before any build starts. The guide to how automation projects are priced explains the parts.
Which countries do you work in?
We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.