Falnor / Solutions
Recruitment automation for the admin between a CV and a placement
Recruiters spend their day on the relationship, then lose the evening to admin: parsing CVs, updating the applicant tracking system, chasing timesheets, raising invoices. Falnor builds a system on your tracking and finance software that carries the admin, while a person makes every decision about a candidate.
Book a discovery callWhere recruiters lose time
Every placement creates the same chain of paperwork: a CV to read, a record to update, a client to report to, a timesheet to collect, an invoice to raise. Each link is a small task that depends on a person remembering it.
- CVs and applications arrive in varied formats and are typed into the system by hand.
- Candidates and clients wait for updates because nobody had time to write them.
- Timesheets are collected late, so invoices are late.
What the system does for a recruitment team
It handles the paperwork around each candidate and placement. Billing flows into your finance system, for example Xero.
Reads and files applications
It pulls the details from each CV and application into the candidate record and flags duplicates and missing information.
Keeps people informed
Candidate and client updates are drafted from the record and sent after a recruiter approves them.
Collects timesheets
It requests and checks timesheets against the placement terms and raises differences with the evidence.
Prepares invoices
Approved hours become a draft invoice for review, so billing no longer waits on chasing.
People make every hiring decision
The system starts in shadow, only reading your software and proposing what it would do. It takes over one task at a time, once it is right at least 9 times in 10 on your real cases. Anything unusual, large or hard to undo waits for a named person, and every step is recorded. The system never scores, ranks or rejects a candidate. Shortlisting and selection stay with your recruiters.
Works with the software you already use
We build on your own tools instead of asking you to move. Common starting points:
- Salesforce
- HubSpot
- Xero
- Sage
We work with businesses in the US, the UK and Europe.
Questions people ask
Does it screen or reject candidates?
No. It prepares the record and the paperwork. Every decision about a candidate is made by a person.
Can it work with our applicant tracking system?
We build on the tools you already use. Tell us what you run on the discovery call.
Can it help with timesheets and invoicing?
Yes. Collecting timesheets, checking them against terms and preparing draft invoices are common starting points. See accounts receivable automation.
How is candidate data protected?
The system runs on your own software, logs every step and is built with GDPR in mind. Access is agreed in writing before anything is built.
How much does it cost?
There is no price list. We map the work first, then you get the scope, timeline and price in writing before anything is built. The automation ROI calculator gives a first view of whether a build pays back.
Which countries do you work in?
We work with businesses in the US, the UK and Europe. The system runs on your own software, so your data stays where it is.